Accounts Payable

Accounts Payable

Position Summary

The Accounts Payable Clerk will report directly to the Comptroller and support with operational responsibilities as they relate to account payables.

Work schedule

In office position. Regular daily hours of work are Monday through Friday, 10am-6pm.

Duties and Responsibilities include but are not limited to

• Set up new vendors in system
• Review invoices/check requests for proper authorization, documentation and mathematical accuracy
• Ensure charges to appropriate expense accounts and cost centers
• Accurately input key information pertaining to invoices
• Provide payment reports or deposited checks
• Process petty cash receipts and reimbursements
• Process weekly check runs
• Communicate effectively and professionally with vendors and staff on all inquiries
• Process replacement checks, as necessary
• Maintain and file all accounting documents, invoices, W-9, etc.
• Review and resolve outstanding checks over six months
• Prepare and file year end 1099s and 1096 forms
• Serve as a backup with sales tax payments
• Reconcile and process the business credit cards invoice each month
• Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
• Provide vendor reports as requested by management
• Scan paid invoices
• Deliver staff checks to appropriate recipient
• Assist with annual audits
• Process and submit quarterly reports to the Department of Labor
• Assist with the preparation of monthly HRPT reports, when requested
• Provide tax exempt forms when requested
• Request bids on large purchases
• Process cost comparisons
• Other duties as requested

Skills, Knowledge and Expertise

• Extreme attention to detail
• A college degree
• Able to multi-task and meet competing deadlines
• Communicate effectively and professionally
• Knowledge of Excel and Outlook is essential
• Maintain transparency and operate with integrity
• A sense of humor
• Previous experience with accounts payable a plus

Benefits

• Paid lunch hour
• Vacation Days: 15 per fiscal year
• Sick Days: 7 per fiscal year
• Medical, Dental and Vision Insurance
• Retirement Plan
• Flex Spending Account

About Manhattan Youth

Fostering Joy, Success & Belonging through Early Childhood, After School, Adult & Senior programming throughout New York City.

Manhattan Youth Recreation and Resources, Inc. provides the highest quality childcare and After-School programs plus academic, recreational and cultural activities for children, families and individuals who live or work in Manhattan, regardless of income. We respond to the needs of our community through programs that stimulate, challenge and strengthen children, teens, adults, seniors, and families. We also engage in a number of civic issues that impact community life in Manhattan.

Why Join Us

At Manhattan Youth, we treat each other as we treat the children in our programs, with kindness, compassion and respect. We provide a fun, collaborative and nurturing environment that focuses on personal well-being and professional development. By joining our team, you are joining a group of people dedicated to improving the lives of the people in our community. We are looking for people with the same commitment to our mission and a desire to become part of a passionate and motivated team that genuinely gets along and loves what they do.

• Paid lunch hour
• Vacation Days: 15 per fiscal year
• Sick Days: 7 per fiscal year
• Medical, Dental and Vision Insurance
• Retirement Plan
• Flex Spending Account